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Roles

Here are a list of participation positions and descriptions.

  • Announcer: Announces current swim event, those upcoming, and Meet announcements. Is crucial to ensure timely meet. Requires training/shadowing.
  • Awards- Ribbon Label Application & Sorting, Ribbon Printer & Competing Team Ribbon Delivery: One to three days after meet, ribbon labels need to be printed and applied to corresponding ribbons (1st, 2nd, etc.). Once labeled, home ribbons are sorted into Gator swimmer folders and away ribbons are delivered or mailed to competing team within 7 days. Within 1 week of receiving competing teams ribbons, ribbons are sorted into Gator swimmer folders.
  • Battery Charger: Person responsible for picking up all meet related batteries the night before and delivering them fully charged to the meet by 5:30pm.
  • Coach's Dinner: Takes food order from two home and two away coaches, waits in line for food trucks, may need to pay out of pocket if food trucks are cashless, and delivers food. If paying out of pocket, will need to turn in receipts for reimbursement. Times are just an estimate. Actual timing will be up to the coaches.
  • Document Printer: Documents are available by 3pm and need to be printed and delivered by 5pm for swim meet.
  • Floater: Designated person who is available to help with issues as they arise during the meet. They will report to the Meet Participation Coordinator at the start of the shift, but they could end up timing, staging, running errands, etc.
  • Heat Winners: Hands out prizes to the winners of each heat.
  • Officials- Referee, Starter, Order of Finish, Stroke & Turn Judge (requires training): Ensures that the swimming rules are enforced during the meet and to ensure, to the maximum extent possible, that all swimmers have uniform and fair competitive conditions. Starts swimming events and ensures a fair race. Provides impartial judgment to determine if strokes and turns are performed correctly and the order of finish of swimmers per heat. More info on our Officials page.
  • Participation Sign-In Point of Contact and Floater Assigner: Individual who ensures all families participating in a meet are signed in, and if not, a Floater is assigned as substitute. Will be supported by Participation Board Member.
  • Pool Clean up: Involves putting away barriers, covering the pool, cleaning up the pool surroundings. If any items are left, put in pool lost and found area. Must verify with pool staff that clean up is sufficient before leaving.
  • Pool Cleanup - Day After: Needs to start 8:00 am or earlier the day after the meet. Can start as early as 6:00 am. Sweep up trash day after the meet: pool deck, parking lot, sidewalk from corner to parking lot entrance. Pick up trash and lost items in the play area. Make sure to walk the perimeter of the play area to find everything that has fallen over the edge.
  • Pool Set Up: Set up begins at 4:00pm. Involves setting up barriers, setting up computer area, roping off areas, bleachers and other deck set up. Instructions can be found in Gator closet, on the inside of door. Will be supported by Pool Set Up Lead.
  • Pre-Meet Heat Analyst: Prior to the meet, go through the primary heat sheet, combining any back-to-back events that would make better use of our pool. Transfer this information to the several other copies of the heat sheets. Stick around prior to the meet starting to update the multiple copies of heat sheets as needed based on swimmer scratches/coach requests that the Referee accepts.
  • Relay Exchange Judge: Provides impartial judgment to determine if relay exchanges are performed correctly by ensuring that a swimmer does not leave starting position before the preceding swimmer has touched the end of the pool. Position will require watching linked video that lasts less than a minute. 
  • Scorekeeper: Runs the Swimmingly meet management software, helps ensure all data is consistent, generates appropriate reports, and finalizes results. Requires training/shadowing. Learn more via the Swimmingly Scorekeeper training guide.
  • Scorekeeper Assistant: Helps out the scorekeeper.
  • Timer: Times events during swim meet. Shift change happens by event. Timer meeting will begin at 5:45pm FOR BOTH SHIFTS. Learn more via the Swimmingly Scorekeeper training guide.
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